This policy and related procedures are consistent with the Canadian Standards Association Model Code for the Protection of Personal Information (herein “CSA Model Code”) and the British Columbia Personal Information Protection Act (herein “the Act”).
Purpose of Personal Information:
The purpose for which the Castlegar & District Chamber of Commerce (herein “the Castlegar Chamber”) collects, uses, or discloses personal information will be identified at or before the time the information is collected. The Castlegar Chamber may collect personal information for the purposes of:
1. Administering the Castlegar Chamber membership and providing member services;
2. Registering for the Castlegar Chamber events, for example the Home & Lifestyle Expo;
3. Purchasing various Castlegar Chamber products or services;
4. Processing and administering the above or other purposes as necessary to conduct the business of the Chamber and Visitor Centre; and
5. Collection of data – demographics for statistical purposes.
The Castlegar Chamber will not collect, use, or disclose personal information for other purpose than identified at or before the time of collection.
Member Services: 3.1
The Castlegar Chamber may collect contact information from its members in order to:
1. Send out newsletters and other relevant information
2. Inform members of upcoming Castlegar Chamber events
3. Send out invoices and otherwise administer Castlegar Chamber membership
This contact information is voluntarily provided by Castlegar Chamber members. Members may, at any time, be taken off of Castlegar Chamber mailing lists at their request.
Through external merchants, the Castlegar Chamber offers various services to its members through programs such as:
1. The Chamber of Commerce Group Insurance Plan
Members who chose to participate in this program should refer directly to the privacy policies of the sponsoring companies. The Castlegar Chamber does not collect, use or retain any personal information from these programs.
The Castlegar Chamber seeks consent for all personal information we collect, use and disclose through information provided to individuals prior to collection, or at the time of collection. For information which is considered to be more sensitive, for example credit card numbers, the Castlegar Chamber will ask for a signature as a sign of consent.
If information is voluntarily provided, this constitutes consent to the collection, use and disclosure of personally identifiable information only for a purpose that would be considered obvious to a reasonable person. In the majority of cases, the Castlegar Chamber will seek consent to collection, use and disclosure. The Castlegar Chamber will not use personal information for any purpose other than that for which consent has been provided. Should the Castlegar Chamber require use of personal information for a new purpose, consent will be sought for that new use.
Limits for Collecting, Using, Disclosing and Keeping Personal Information:
The Castlegar Chamber does not collect, use or disclose personal information of individuals except when individuals give consent, provide the information on a voluntary basis, or as required or authorized by law. There may be occasions where more specific personal information is necessary for us to proceed with a request for information, or provide you with a product or service. In such cases, we will provide you with a description on the information we need. In all cases, the Castlegar Chamber limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. We collect only information that is voluntarily provided by you and undertake that such information will be kept strictly confidential.
The Castlegar Chamber may disclose personal information collected by it without the knowledge or consent of the individual, in certain circumstances prescribed by the Act, for example to its lawyers; for purposes relating to an investigation or proceeding, or where required by law to disclose the information. The Castlegar Chamber will not use or disclose personal information without the consent of the individual except as authorized by applicable law.
We retain personal information only as long as is necessary to provide the individual with the requested product, service or information and delete or destroy this information after that time. In some cases, however, legal reporting and retention requirements necessitate that the Castlegar Chamber retain information for a specific amount of time. If the Castlegar Chamber uses an individual’s personal information to make a decision that directly affects the individual, the Castlegar Chamber will retain that information for at least one year after using it.
Any personal information that the BC Chamber retains is kept in such a manner as to ensure its security and confidentiality at all times.
Safeguarding Personal Information:
The Castlegar Chamber respects the privacy of our members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. We store personal information in electronic and physical files that are secure. Our security measures include using industry standard techniques such as firewalls, encryption, intrusion detection and restricted access to records and to equipment, including computers. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us or receive from us electronically. This is especially true for information you transmit to us via e-mail. Once we receive your transmission, we make our best efforts to ensure its security on our servers.
Accuracy of and Access to Personal Information Collected:
The Castlegar Chamber makes every reasonable effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The Castlegar Chamber does not routinely update personal information.
At the written request of an individual, he or she may access or request a correction of their personal information as collected by the Castlegar Chamber. In case of an access request, the Castlegar Chamber will inform them of the personal information we have about the individual under our control, what it has been and is being used for and, in cases where it has been disclosed, to whom it has been disclosed. There may be exceptional circumstances as provided by the Act under which the Castlegar Chamber may not be able to give an individual access to the personal information about her or him held by the Castlegar Chamber. In this case the Castlegar Chamber will explain the reason for this lack of access, as provided by the relevant provision of the Act.
To make a request, please send a letter, email or fax addressed to our Executive Director or Executive Assistant at [email protected]. In any written request, please include the following information:
2. Contact details
3. Membership number (where applicable)
4. Nature of the request, for example:
4a. Access and/or correct information
4b. Inquire regarding use and/or disclosure
If an inquiry concerns a specific transaction, please indicate the date of the transaction, and provide a receipt number if applicable.
The Castlegar Chamber will reply to your request in no later than thirty days after receipt of the request, or if we are not able to respond within this time period, we will send you a notice of extension. If we are not able to provide you with access to all the personal information about you that is under our control, we will give you a reason for our inability to do so, unless prohibited by law.
Questions and Complaints:
Any questions, comments, or complaints about the Castlegar Chamber’s handling of personal information should be directed to our Executive Director or Executive Assistant.
Complaints should be in writing and the Castlegar Chamber will provide notice of receipt of the complaint within one week of post mark date. Within a reasonable time of receipt of the complaint, the Castlegar Chamber will conduct an investigation into the complaint. The format of this investigation may vary, depending on the circumstances. Within a reasonable time of conclusion of the investigation, the privacy officer will inform the complainant of the outcome of the complaint.
Use of the Castlegar & District Chamber of Commerce Website:
This Privacy Statement may be updated periodically to reflect enhancements to the Castlegar Chamber website that may affect the use of personal information. Accordingly, please check back periodically.
Information on this Website:
Information which includes all facts, data and other information, collectively the “Information” in the pages of this website is of a general nature, is intended only for informational purposes, is subject to change without notice, and is not intended to be relied on by visitors as binding legal advice on any particular matter.
Individual information provided to the Castlegar Chamber to gain access to any feature of this website will not be sold or made available to any third party, except where information processing is outsourced by the Castlegar Chamber in the course of its regular administrative procedures.
The Castlegar Chamber reserves the right to perform statistical analyses of aggregated user behavior and characteristics, in order to measure interest in and use of the various sections of its site so as to improve design and navigation and to gather information for marketing purposes. Only aggregated data from these analyses, not personally identifiable individual data, will be used for this purpose.
Accuracy of the Information on this Website:
The information is believed to be accurate, complete and current when posted, but the Castlegar Chamber cannot guarantee that it will remain accurate or complete or that it will be current at all times.
The Castlegar Chamber is not responsible for direct, indirect, special or consequential damages, regardless of the cause, arising out the use of this website.
Accuracy of Information on Linked Websites:
Through the links to other sites found on the Castlegar Chamber’s website, the user may enter domains that are beyond the boundaries of the Castlegar Chamber and, once there, the Castlegar Chamber is not responsible for the privacy practices or the content of these websites. The Castlegar Chamber has no control over the accuracy, completeness or relevance of the information on these sites and provides links to these sites solely for the information and convenience of visitors to our website.
Copying Information from this Website:
The information on the Castlegar Chamber website may be used or copied provided that it is used or copied accurately, or is used in its entirety and/or that the source of the information is clearly identified. The Castlegar Chamber is not responsible for the way in which the information may be used or copied. The Castlegar Chamber reserves the right to change, delete or add information at any time.